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Hospitality Suite

Hospitality Policy

The LRGCC has instituted a number of common sense entertainment rules that are designed to promote the serious purpose of this conference. The principal requirements applicable to conference entertainment are: 

  • Hospitality rooms are to remain closed during any scheduled conference functions.
  • Private parties in excess of 40 persons are not permitted during the conference dates.
  • All participants from the hosting organization must also be paid registrants of the conference.
  • Hosts of Hospitality Suites may have displays in their suites, but these must be approved prior to the conference and be safe and of reasonable size. The display request will be reviewed by the Program Director, Program Chair and Program Vice Chair for approval.

All attendees are the guests of the University of Oklahoma and will, by default, be looked upon as role models by the student body. Consequently, a certain minimum standard of decorum by all attendees is expected. The LRGCC requests that the companies hosting the hospitality suites use discretion when serving alcoholic beverages.

All questions pertaining to the conference, including the schedule of conference functions, should be directed to Lily Martinez, Program Coordinator, at (405) 366-3136 or

To make arrangements for or to book your hospitality suite, please contact Tara Dodd at the NCED. She can be reached at:

Phone: (405) 497-1490

All food and beverages (including alcohol) must be obtained through NCED.