These FAQs provide answers to some of the most frequently asked questions about Forum Conference Services. For additional information, or if you don't find an answer to your question here, feel free to contact us at (405) 325-3603.

What audio/visual equipment is included in the room rate?

Room rental includes the laptop, ceiling mounted projector, built-in screen, wireless presenter, sound system, whiteboard and standing lectern. Conference Rooms and the Forum Room also include a podium with wireless microphone and one additional microphone.

Are table and chairs included in the room rate?

Yes, the room rate includes tables and/or chairs setup to your specifications for the event. Our round tables are 60” in diameter and our rectangle tables are 24” x 72”.

Does the Forum have wifi?

The Forum has free Wi-Fi throughout the entire building. Simply connect to the “OUGUEST” network and agree to the university’s license terms. Please allow 5 minutes for your device to fully register onto the network.

Where do I park and do I need a permit?

The Forum Guest Parking Lot is located at the northwest corner of Timberdell Road and Asp Avenue. Please enter your License Plate Number and your event’s free Parking Code into one of the two pay stations located in the Forum Guest Parking Lot. Parking Code is required Monday through Thursday from 7:30am to 9:00pm and Fridays from 7:30am to 4:30pm. (Parking Codes are available from the event coordinator and from the front desk of the Forum.)

What are the Forum's hours of operation?

The Forum is available for events to be booked 24 hours a day. However, for events that will take place between the hours of midnight and 6:00am, there will be an “After Hours” fee of $20 per hour to cover costs for an event specialist to be onsite for your event.

Is there a list of approved caterers?

You can use any caterer you wish in the Forum Building. You can make catering arrangements for your event or one of our event coordinators will be happy to work with caterers on your behalf.

Do you permit food and beverages in the meeting spaces?

Food and beverages are permitted in all spaces in the Forum Building.

Do you provide beverage services?

The Forum offers beverage services, which include coffee, hot tea, iced tea, soda, juice, hot cocoa and bottled water. Upon request, iced water is complimentary with all room rentals.

Is the Forum Building ADA accessible?

All areas of the Forum Building meet ADA accessibility guidelines.

To request accommodation based upon need, email conferenceservices@ou.edu or call (405) 325-3603.

How do I reserve space in the Forum Building?

Fill out the Room Reservation Request

How far in advance can I book space in the Forum?

As a general rule, the Forum allows for reserving space one year in advance. However, larger conferences are welcome to discuss booking space a year or more in advance.

Is an event agreement or deposit required to reserve the space?

The Forum requires that an event agreement be signed for all room reservations, except those rooms being reserved by College of Professional and Continuing Studies and University Outreach departments. A deposit is not required to reserve space in the Forum.

When will I receive my bill?

The Forum sends invoices out each month. However, if you would like to pay for your reservation before your event or before receiving your bill, we will gladly provide an invoice prior to our regular monthly billing.

Are there hotels outside?

The Forum does not have hotels onsite; however, we will gladly work with you to determine the best hotel(s) to fit the needs of your event.

What is the Forum's alcohol policy?

Alcoholic beverages may be served only by a licensed liquor handler. The serving of alcoholic beverages must comply with Oklahoma State Statutes. Alcoholic beverages will not be served to individuals under the age of 21.

  1. No alcoholic beverages may be brought into the Forum Building by the organization or guests under any circumstances.
  2. Serving alcoholic beverages will be terminated no later than 45 minutes prior to the conclusion of an event.
  3. Neither the organization, nor its guests, will be allowed to take alcoholic beverages outside of the space rented for the event, including restrooms and spaces rented by other organizations.
  4. Under no circumstances will alcoholic beverages be permitted in outdoor spaces.

All campus-affiliated student organizations and all students who are currently enrolled at the University of Oklahoma or are pre-enrolled for subsequent semesters and have attended the institution for at least one semester in the current or past academic year are responsible for following applicable federal, state and local laws, the Student Rights and Responsibilities Code and the Student Alcohol Policy. The university reserves the right, at its sole discretion, to require a security guard for which organization would be liable for the charges.