These FAQs provide answers to some of the most frequently asked questions about Forum Conference Services. For additional information, or if you don't find an answer to your question here, feel free to contact us at (405) 325-3603.
Room rental includes the laptop, ceiling mounted projector, built-in screen, wireless presenter, sound system, whiteboard and standing lectern. Conference Rooms and the Forum Room also include a podium with wireless microphone and one additional microphone.
Yes, the room rate includes tables and/or chairs setup to your specifications for the event. Our round tables are 60” in diameter and our rectangle tables are 24” x 72”.
The Forum has free Wi-Fi throughout the entire building. Simply connect to the “OUGUEST” network and agree to the university’s license terms. Please allow 5 minutes for your device to fully register onto the network.
The Forum Guest Parking Lot is located at the northwest corner of Timberdell Road and Asp Avenue. Please enter your License Plate Number and your event’s free Parking Code into one of the two pay stations located in the Forum Guest Parking Lot. Parking Code is required Monday through Thursday from 7:30am to 9:00pm and Fridays from 7:30am to 4:30pm. (Parking Codes are available from the event coordinator and from the front desk of the Forum.)
The Forum is available for events to be booked 24 hours a day. However, for events that will take place between the hours of midnight and 6:00am, there will be an “After Hours” fee of $20 per hour to cover costs for an event specialist to be onsite for your event.
You can use any caterer you wish in the Forum Building. You can make catering arrangements for your event or one of our event coordinators will be happy to work with caterers on your behalf.
Food and beverages are permitted in all spaces in the Forum Building.
The Forum offers beverage services, which include coffee, hot tea, iced tea, soda, juice, hot cocoa and bottled water. Upon request, iced water is complimentary with all room rentals.
All areas of the Forum Building meet ADA accessibility guidelines.
To request accommodation based upon need, email firstname.lastname@example.org or call (405) 325-3603.
As a general rule, the Forum allows for reserving space one year in advance. However, larger conferences are welcome to discuss booking space a year or more in advance.
The Forum requires that an event agreement be signed for all room reservations, except those rooms being reserved by College of Professional and Continuing Studies and University Outreach departments. A deposit is not required to reserve space in the Forum.
The Forum sends invoices out each month. However, if you would like to pay for your reservation before your event or before receiving your bill, we will gladly provide an invoice prior to our regular monthly billing.
The Forum does not have hotels onsite; however, we will gladly work with you to determine the best hotel(s) to fit the needs of your event.
Alcoholic beverages may be served only by a licensed liquor handler. The serving of alcoholic beverages must comply with Oklahoma State Statutes. Alcoholic beverages will not be served to individuals under the age of 21.
All campus-affiliated student organizations and all students who are currently enrolled at the University of Oklahoma or are pre-enrolled for subsequent semesters and have attended the institution for at least one semester in the current or past academic year are responsible for following applicable federal, state and local laws, the Student Rights and Responsibilities Code and the Student Alcohol Policy. The university reserves the right, at its sole discretion, to require a security guard for which organization would be liable for the charges.