The OU College of Professional and Continuing Studies community is founded on the principles of respect, inclusion, integrity, concern for the individual, and social responsibility. It is a privilege to live and study as part of this community committed to the founding values of Oklahomans and it is a responsibility to abide by the College's Student Policies and Procedures.
The effectiveness of the Student Policies and Procedures depends on individual acceptance of personal responsibility and cooperation among all members of the campus community. In operation, this results in mutual respect for and commitment to the values and mission of the College.
As members of this community, OU College of Professional and Continuing Studies students and student organizations will:
By agreeing to be a member of the OU College of Professional and Continuing Studies community, students are expected to adhere to the behavioral and community standards outlined here and to all other policies and procedures of the College and University of Oklahoma.
We are committed to making its activities as accessible as possible. The college and the university provide a range of special services for those with disabilities. Any student in an OU College of Professional and Continuing Studies course who has a disability that may prevent her or him from fully demonstrating her or his abilities should contact LaDawn Jones as soon as possible to discuss accommodations necessary to ensure full participation and to facilitate their educational opportunity.
Email: LaDawn Jones
Students can Add a course up to the end of the free Add/Drop period. The Add/Drop period is the first week of the course for eight-week courses and the first two weeks of the course for 16-week courses. No courses can be added after the last day of the Add/Drop period each term.
Free Drop Period (Week One)
No grade is recorded if a student drops within one week after the course begins. Students must drop the course using the online enrollment system.
Note: Notifying the faculty member of intent to drop/withdraw will not result in a student drop/withdrawal.
The student is not responsible for tuition and fees if the course is dropped within one week of course start date.
After the first week of the course, no refund will be given and the student is responsible for paying all tuition and fees for the course.
Withdrawal (Weeks Two - Six)
A grade of W (withdraw) will be assigned.
Students must notify the College of Professional and Continuing Studies Program Staff of the withdrawal depending on their program of study. Note: Notifying the faculty member of intent to withdraw will not result in a student withdrawal.
The student is responsible for all tuition and fees. No refund will be given.
Withdrawal (Weeks Seven - Eight)
A grade of A-F, W (Withdraw), or I (Incomplete) will be assigned for the course if the student is enrolled and has submitted coursework. A student may not withdraw from a course without approval from the faculty member two weeks before the end of the course. Within the two-week period, the faculty member will have at his/her discretion the following options regarding the student's assignments: 1) Grade the remaining coursework and assign a final grade; 2) Arrange an alternative deadline for an Incomplete; or 3) Grant the student's request to withdraw from the course. In all cases, students are instructed to contact their advisor in writing of their intent in the course.
The student is responsible for all tuition and fees. No refund will be given.
Free Drop Period (Weeks One - Two)
No grade is recorded if a student drops within one week after the course begins. Students must drop the course using the online enrollment system . Note: Notifying the faculty member of intent to drop/withdraw will not result in a student drop/withdrawal.
The student is not responsible for tuition and fees if the course is dropped within two weeks of course start date.
After the first two weeks of the course, no refund will be given and the student is responsible for paying all tuition and fees for the course.
Withdrawal (Weeks Three - Twelve)
A grade of W (withdraw) will be assigned.
Students must notify the New College Program Staff of the withdrawal depending on their program of study. Note: Notifying the faculty member of intent to withdraw will not result in a student withdrawal.
The student is responsible for all tuition and fees. No refund will be given.
Withdrawal (Weeks Thirteen - Sixteen)
A grade of A-F, W (Withdraw), or I (Incomplete) will be assigned for the course if student is enrolled and has submitted coursework. A student may not withdraw from a course without approval from the faculty member two weeks before the end of the course. Within the two-week period, the faculty member will have at his/her discretion the following options regarding the student's assignments: 1) Grade the remaining course work and assign a final grade; 2) Arrange an alternative deadline for an Incomplete; or 3) Grant the student’s request to withdraw from the course. In all cases, students are instructed to contact their advisor in writing of their intent in the course.
The student is responsible for all tuition and fees. No refund will be given.
If you need retroactive withdrawal from a course, please download and complete this formand contact your academic advisor.
Dropping or withdrawing from a course may have an effect on your Financial Aid. Contact Financial Aid before you drop or withdraw from a course after the term has started.
Email: onlineaid@ou.edu
Phone: (405) 325-2929.
“AW,” meaning Administrative Withdrawal, is a neutral grade used to indicate that a student has been involuntarily withdrawn by the institution. A neutral grade has no impact on a student’s grade point average. Students may receive an AW grade for disciplinary reasons, financial reasons, or inadequate attendance.
If you received a grade of AW in the College, it is usually because:
A grade of AW is permanent, and the course must be repeated for credit. It is not a substitute grade for an “I” (Incomplete) and cannot be changed to an “I” at a later date.
If an undergraduate accumulates four or more current Incompletes, “I” grades, or four or more Administrative Withdrawals, “AW” grades, within a year, or a combination of four “I” and “AW” grades within one year; an enrollment stop may be placed on your record.
There are limits on how many credit hours a student may enroll in each semester without permission of the student’s dean. These limits are listed below:
Exceeding these enrollment limits will be considered only if the student has a retention combined GPA of 3.80 or higher. Even with the dean’s permission, no student may enroll in more than 24 hours in a fall or spring semester, or more than 12 hours in a summer session.
In the event a student disputes a final grade awarded to them by a faculty member, the student must take the following actions. The student bears the responsibility of presenting a preponderance of evidence that the grade received is erroneous or capricious:
For sufficiently extenuating circumstances, a student may request a grade of "I" and receive additional time beyond the course end date to complete the course. To receive a grade of "I" the student must satisfactorily complete a minimum of one-half of the coursework, have a legitimate reason for not being able to complete the work during the normal time frame, and request a grade of incomplete by contacting their faculty member prior to the end of the term.
If the faculty member approves your request, they will submit an Incomplete Grade Contract which will list what must be done to complete the course, and will set a time limit appropriate to the circumstances. If by the end of the contracted date to complete the course, no change in grade has been submitted, the grade of "I" will be changed to the pre-determined permanent grade on the Incomplete Grade Contract. For example, if the faculty member lists a grade of D on the incomplete contract, and you submit no further work by the deadline set by your faculty member, your I-grade will be changed to a grade of D.
An enrollment stop is placed on any undergraduate student who accumulates four active "Incompletes" or a combination of "Incompletes" and "Administrative Withdrawals" (AW grades) totaling four within one year. See Satisfactory Academic Progress Policy in the Undergraduate Programs Information Center.
Essential in the successful operation of all participants in the internship program within the OU College of Professional and Continuing Studies is a clear understanding of the responsibilities of all participants involved in the program. This Internship Manual is a guide for the cooperative arrangements necessary in facilitating the most effective internship experience for all concerned. This manual has been prepared to assist students, faculty, internship advisors, and agency supervisors in understanding the purposes, objectives, responsibilities, policies, and requirements for an internship in the Bachelor of Liberal Studies Degree Program, OU College of Professional and Continuing Studies, at the University of Oklahoma
Eight-Week Online and On-Site Courses
A full refund will be given if withdrawn before the end of the first week of class. After the end of the first week, no refund will be given.
Five-Day On-Site Seminars
After the seminar begins, an 80% refund will be given if the student withdraws before the end of the first day. A 50% refund will be given if the student withdraws before the end of the second day. No refund will be provided after the end of the second day.
Sixteen-Week Online Courses
A full refund will be given if withdrawn before the end of the second week of class. After the end of the second week, no refund will be given.
The OU College of Professional and Continuing Studies expects you to maintain continuous and satisfactory progress toward completion of degree requirements each semester you are enrolled in the program. Specifically, you must maintain passing grades in at least 70% of your enrolled courses each year. So, for example, if you enroll in a total of 30 semester hours (10 courses) in an academic year, you must successfully complete 21 hours (7 classes) to maintain satisfactory progress. Please be advised that our active monitoring of your progress is not in any way intended to be punitive but simply to help us better assist you in achieving your educational goals.
IMPORTANT NOTE: Grades of I (incomplete), W (withdrawn), AW (administrative withdrawal), F (failing), U (unsatisfactory), and N (no grade) are considered as not making satisfactory progress.
Because your academic success is our highest concern, we have implemented policies that prohibit your continued enrollment if you fail to maintain satisfactory progress:
Advisement Hold/Enrollment Stop: If you have more than four unsatisfactory progress grades (I, AW, F, U, N) in any combination during one semester, you will be placed on Advisement Hold/Enrollment Stop. This means that you will be required to seek permission from your academic adviser before you are allowed to re-enroll. If you registered for courses before the end of a semester of unsatisfactory progress, your enrollments will be cancelled. Before you are allowed to re-enroll, you will be placed on Academic Contract, meaning that you agree to make satisfactory progress in any course enrollments following the advisement hold.
Academic Probation: If your cumulative grade point average or your institution grade point average fall below 2.0, you will be placed on academic probation. This means that you will be placed on Academic Contract, and will stay on Academic Probation, until such time as you raise your grade point average above 2.0.
Academic Suspension: If you fail to make satisfactory academic progress during any semester you are on Academic Contract or Academic Probation, you will be suspended for poor scholarship, and will not be allowed to continue pursuing your degree in the College.
Enrollment Limitations: If you fall below the minimum level of satisfactory progress, and as part of the Academic Contract, we may limit the number of courses you can take in a given term, meaning that we may restrict your enrollments to fewer than 12 hours per semester until you demonstrate satisfactory progress. This may have an impact on the amount of financial aid you are eligible to receive.
1.1 BASIC PRINCIPLE OF HONESTY
Honesty is a fundamental precept in all academic activities, and those privileged to be members of a university community have a special obligation to observe the highest standards of honesty and a right to expect the same standards of all others. Academic misconduct in any form is inimical to the purposes and functions of the university and therefore is unacceptable and rigorously proscribed.
1.2 DEFINITIONS
1.2.1 Academic Misconduct. Any act that improperly affects the evaluation of a student’s academic performance or achievement. The following terms illustrate but do not delimit or define academic misconduct.