The Fall 2016 semester is just a few days away! Before you get started on taking notes, writing papers and diving into discussion boards, we would like to remind you to please use your OU email address when sending school-related materials.
In previous years, the College of Professional and Continuing Studies gave students the option to automatically forward emails sent to their OU email account to the email address of their choice. In recent semesters, however, we have asked that you please use the OU email interface (Office 365) to check school-related emails. We understand that this can be inconvenient, and we want to assure you that your efforts are not without good reason.
There are several reasons we ask that you use your Office 365 account to check school-related emails. Here are just a few of them.
1. You won’t lose OU email to your spam filters
Very recently, some service providers and private email servers began blocking emails coming from the ou.edu domain. Since the majority of your professors, instructors, advisors and peers use ou.edu in their email addresses, this means that you might not be getting important messages that are sent to you from OU.
This is because your service provider or email server believes that emails from ou.edu are spam. Using the Office 365 interface will protect this from happening and ensure you receive all of the emails being sent to you from the university.
2. It will help prove you are who you say you are
As you could probably guess, emails sent from OU are meant to be seen by you alone. Sensitive information like coursework, advising topics and basic student information are often addressed in these private emails. Using an email address given to you by the university helps us ensure we are disclosing this information to the correct person –and notsomeone you would not want seeing it.
This also protects you personally by minimizing the threat that someone can hijack your email account. If you associate a strong password with your OU account, change that password regularly and ensure it is protected, you will have a lower risk of someone logging into your account without your knowledge.
3. It is the first email address people at OU will use to reach you
When you enroll at OU, you are assigned an email address unique to your name and student ID. Unless otherwise specified, this email address is the one associated with your account at OU. Often, people at OU who are trying to contact you will try this email address first. Remembering to check it regularly and often will ensure you receive all of the important information being sent to you.
Get set up on OU email
If you already know that you are checking your OU email and are not forwarding it to another email address, you don’t have to do anything. Congratulations! You are ready to go for the upcoming semester. If you aren’t sure, however, here are a couple of things you can do to get set up.
Step 1. Check to see if you are already set up correctly
Make sure your OU account is functional by simply sending an email to yourself at your assigned OU email address (hint: this address will end in @ou.edu). You can then log into office.com to see if the email was received.
If the test email arrives in your inbox, your OU email address is working and the setup process is complete. If it does not arrive, you might be forwarding your email to another address.
Having trouble with your login? Just visit this page for detailed instructions.
Step 2. Remove your email forwarding address
If your OU email is being forwarded to another email address, you may follow the steps below to remove it:
- Log into the OU Account Administration Page and click the “Email Information” tab
- Remove any forwarding email address in the “Forward Your Email Account” box so the field is left blank. Leave the box beside it unchecked.
- Click Save Changes
- Repeat Step 1 to make sure your OU email has been modified correctly.
Step 3: Make the most of it
And finally, don’t forget to take advantage of all of the benefits that come with your free Office 365 subscription! We offer many resources to help you get the most out of your account. For instructions on how to set up Office 365 and Mail on various devices, just visit the Office 365 Mail Instructions page. For other questions, comments or concerns, please contact us via our online Student Help Desk.
Thank you for taking the time to read this post and get prepared for the semester ahead. We’re so excited to have you at OU!